Job Summary

Under the general supervision of the HRL Director of Housing Facilities who gives broad guidelines for projects, the Associate Director, Housing Facilities, independently determines schedules, work assignments, safety program, and scope of projects. The incumbent manages the Housing and Residential Life facility operations including maintenance.  The incumbent must have significant understanding of Trades and MEP systems to the level that they can pose solutions to issues as they arise. In conjunction with the Director, the incumbent plans, staffs, directs, controls, and manages daily operations including construction, routine, preventative, and alteration projects, facility improvements, and assists with maintaining the infrastructures of the HRL facilities. The Associate Director oversees most facilities projects, establishes and maintains a preventative maintenance program, emergency repair services, and building refurbishment. Provides general supervision of a multi-skilled facilities (journeys, facilities mechanics, trades, & workers, et. al.) and custodial staff in the absence of the Director, Housing Facilities. Assists with preparation and management of facilities budget.  

Key Responsibilities

• Managerial and Administrative Operations - Lead personnel to develop short/long term goals and establish priorities. Assist in developing, analyzing and submitting proposals designed to meet immediate objectives, and attain long term goals. Develop and or review technical reports pertaining to customer needs, projects requests, staffing needs, building maintenance, and identifying obstacles to management’s goals and objectives.
• Project Management - Manage assigned routine maintenance, trouble calls, and emergency repairs for various structural components in the HRL facilities, including mechanical, electrical, plumbing (MEP) systems, and custodial services. Assist with leading long-range planning efforts, scheduling and coordination process for renovation projects, construction projects and preventative maintenance programs for major and minor capital programs to include budget recommendations.
• Human Resources - Manage staffing including recruiting, interviewing, selecting, training, evaluating, and disciplinary actions of personnel in coordination with Division of Student Affairs (DSA) HR. Prioritize work projects, and establish methods that maximize utilization of human resources to improve overall operations of HRL Facilities.
• Communication & Customer Relations - Frequently and or on a regularly scheduled basis, communicate with Housing and Residential Life representatives to establish close working relationships to share mutual goals and objectives, to resolve any potential conflicts, mitigate issues, or decrease duplication of effort.
• Budget Management - Monitor project costs and overruns by utilizing various departmental databases/computer systems and other budget reports.

Knowledge Skills and Abilities

The ideal candidate will possess strong leadership and supervisory skills, with the ability to effectively manage a diverse, unionized workforce in a housing and residential life environment. They should demonstrate expertise in overseeing construction, repair, and custodial projects, including planning, budgeting, and quality control. A solid understanding of building maintenance, custodial operations, and safety codes (including ADA and fire regulations) is essential. The candidate should be adept at reading blueprints, interpreting technical documents, and using various tools and software, including Microsoft Office and resident management systems like StarRez.

In addition to technical proficiency, the candidate must exhibit excellent organizational, communication, and problem-solving skills. They should be capable of handling multiple projects simultaneously, maintaining composure under pressure, and navigating complex situations with professionalism and tact. Strong written and verbal communication abilities are key, along with a demonstrated capacity to build cooperative relationships across a diverse community. The ability to consistently manage time, monitor budgets, and respond effectively to emergencies or crises is critical to success in this role.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Minimum of 5 years Facilities Management experience required.

• Equivalent to a bachelor's degree in a related field required. Master’s degree preferred.

• Minimum of 5 years Housing, Student Services, or other related university experience strongly preferred.

• Experience leading Trades and MEPs with enough understanding to provide solutions to MEP issues.

Physical Summary

• Medium work - Job involves lifting heavy-weight objects (20-40 pounds) and/or 20% - 40% of the job involves standing, squatting, kneeling, or walking. May require pushing or pulling objects within the weight limits.

Department

Housing & Residential Life

Compensation

Hiring Range: The hiring range for this position is $9,166 - $9,834 per month commensurate with candidate's education, experience, skills, and training.

CSU MPP Compensation Summary Range:  The MPP Comp Summary Range for this position is $7,589 - $11,384 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator I

PLEASE FILL OUT THE APPLICATION COMPLETELY                                                                    

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.